The PolyU Institutional Research Archive (PolyU IRA) is an expansion of the PolyU Institutional Repository (PolyU IR). It is an online platform that collects and disseminates the research and scholarly outputs created by the PolyU community. In addition to collecting the University’s research outputs, PolyU IRA also brings together a whole range of institutional research activities, including research projects, grants, people, and organizations into one place. Researcher profiles are created to showcase the publications, research interests, activities and academic achievement of PolyU scholars.
Aim and Objectives
- To provide a comprehensive and centralized Institutional Research Archive for all of PolyU’s research outputs
- To create Researcher Profiles for current faculty staff to showcase their publications, research interests and bibliometric
- To increase the accessibility and visibility of the research outputs of current staff and to facilitate knowledge transfer
- To support individual members of the University by providing an open access platform to archive their research outputs
Researcher Profiles provide information on individual PolyU researchers and their research activities. A profile will be created for all current academic staff.
All PolyU academic and research staff, research degree students, and academic equivalent staff may submit scholarly research materials to the IRA. The material types include, but not limited to, journal articles, technical reports, working papers, conference papers and presentations, pre-prints, books, book chapters, patents, theses and dissertations, images, drawings, videos, and datasets. Full text may be provided if copyright allows.
Open Access at PolyU
PolyU has adopted the following Policy in Support of Open Access to Published Research since September 2010:
PolyU academic and researchers are required to deposit electronic copies of their peer-reviewed journal articles and conference proceedings (author’s final accepted manuscript) in PolyU IR (now known as PolyU IRA) for open access, as of the date of paper publication. Full text of other research outputs should also be deposited where appropriate.
The Library will determine whether deposit in institutional repositories for public access is permitted under publisher agreements when PolyU authors submit their scholarly output to the IRA. For more information, see the Research Office webpage on the Policy.
Submitting your research outputs to the IRA
There are four ways in which PolyU academic and research staff, research degree students, and academic equivalent staff can submit their scholarly outputs to the PolyU IRA:
The PolyU IRA uses “DSpace-CRIS” developed by CINECA. DSpace-CRIS is a new additional open source module for the DSpace platform (http://www.dspace.org). It extends the DSpace data model by providing the ability to collect, store, manage, retrieve, expose and exchange data about all research entities (people, organization units, projects, grants, awards, patents, publications, etc.)
When the authors submit their scholarly output to the IRA, the work is made available for open worldwide public access via the PolyU IRA. Depositing a copy or a version of a work in the PolyU IRA will NOT prevent the author from publishing the work in a journal, distributing or archiving it in any other ways. In other words, submitting a research work to the PolyU IRA will not alter the copyright of the work.
PolyU authors are encouraged to deposit new and previously published materials in the IRA. Currently, most major publishers will allow papers published in their journals to be deposited in open access repositories, subject to certain conditions. The SHERPA RoMEO database provides a summary of copyright and archiving policies adopted by major publishers in the world. The following lists are based on the information in RoMEO:
Below are some publishers that allow archiving of a published version of an article in an institutional repository:
- American Institute of Physics
- Institute of Physics
- International Union of Crystallography (authorised electronic reprint only and not the PDF)
- Materials Research Society (12 months embargo)
- Society of Photo-optical Instrumentation Engineers (SPIE)
Below are some publishers that allow archiving of the final draft post-refereeing version of a published article in an institutional repository:
- American Institute of Mathematical Sciences
- American Mathematical Society
- Association for Computing Machinery
- Cambridge University Press
- Elsevier (embargo period ranges from 12- 24 months)
- Institute of Electrical and Electronics Engineers (IEEE)
- Springer Verlag (12 months embargo)
The Library provides help in checking the copyright agreement related to any materials that you would like to add to the IRA.
You are most welcome to contact us via phone: (852) 3400 3196 or email: email@example.com) about submitting materials to the PolyU IRA or for any enquiries on the PolyU IRA.