Academic, Research & Administrative Staff

Loan Period, Quota and Fines

Material Type Loan Period Loan Quota Maximum
Fines Hold


1 term§ (excl. Reserve books & other short-term items) 60 N/A¤ $2/day  15 (including PolyU books and AV items (7-day loan))

HKALL Books +

30 days 30 (quota includes both loans and holds at any one time) 90 days*

AV Items#

Popular Movies & drama series (3 days) 8 Nil $5/day 
Other AV items (7 days) 21 days*

Reserve Books

60 hours / 7 days 6 Nil Hourly loans: $2/hour;
7-day loans:
i-Space digital equipment 1 day 3 Nil $10/day Nil

+ - HKALL books are for use by current PolyU staff and students on all programmes leading to PolyU awards only. 

# - Some AV items have been restricted for in-house use only due to very high user demand, copyright restrictions, technical limitations or at the request of teaching staff.

§ Due for return one week before a new semester starts. All loans are subject to recall. Late returns are liable to fines.

* - Items may be renewed any number of times from the date of the initial check-out until the due date reaches the limit of the "maximum renewal period", if the item is not recalled or requested by another user. All loans are subject to recall. Late return are liable to fines.

¤ Renewal of term loan items is available 1 month before the term loan due date if no requests or recall on the items. Due date of successful renewals would be the next term loan due date. 


Can’t find the book you’re looking for in OneSearch? The book you need is unavailable because it has been borrowed by other users? Check HKALL to see whether the title is available for borrowing in other Hong Kong academic libraries, and simply submit an online request to have the book delivered to the PolyU Library for your pick-up.

Library Notices

Due date reminder, overdue, recall, reservation pick-up, and other Library notices will be emailed to your official PolyU email account by default. 

Copiers, Printers, Scanners

Black & white photocopiers and printers can be found on all floors, while colour printers and scanners are located on 3/F. 3D printer, large format plotters, thermal binders, lamination services are also available at the Technical Support Desk in 4/F i-Space. Octopus cards are accepted for payment.

24-Hour Study Centre (G/F)

This 24x7 centre is equipped with project rooms and collaborative area to support group work. After Library closes, PolyU staff and students may enter the centre via Core E entrance.

Group Discussion Areas

Group Study Zone 1 & 2 (G/F) are furnished with furniture for groups work. Group Viewing Rooms at 3/F Multimedia Commons are equipped with projectors or LED monitors for presentation preparation. The Multipurpose Hall (P/F) and Research Lounge (5/F) are also available for quiet discussion.

Research Carrels

A limited number of self check-in carrels in the Research Enhancement Centre (REC) on 3/F can be reserved in advance via iBooking System.

Current Awareness Centre

A lounge-type environment with easy access to new books on display, latest issues of popular magazines, daily newspapers, and PolyU Reads Collection.


Need a break to refresh your mind? LibCafe provides you with a lively and stimulating atmosphere for social interaction and idea exchange. A wide selection of food, beverages and snacks are served at a discount.

Have questions on using Library resources? The Library can help you in the following ways:


Go to the Enquiry Counter (P/F) (Tel: 2766 6863) or send us your questions via WhatsApp (6423 0820) or Enquiries & Suggestions form.

Information Consultancy Service

Make an appointment with Faculty Librarians for more in-depth Library research assistance.

Request Library Workshops

Contact your Faculty Librarian to arrange a customized workshop to introduce students to research strategies and information resources of a specific discipline or course assignment.

Recommend Course Readings

Send us the course readings list to ensure students have easy access to their required and recommended readings. Our staff will purchase the items not held at the Library, and create an annotated readings list with URL links to the OneSearch catalogue records for print textbooks, or direct URL links to e-resources. Students can find the reading lists of their subjects at the Course Readings website.

Integrating Library Resources in Learn@PolyU

The Course Reading Website is seamlessly integrated to Learn@PolyU. Instructors can export all or selected titles from the website to their Learn@PolyUcourse pages with just a few steps.


Register for an ORCID iD to establish an unique presence of yourself and improve discoverability of your research works. Assistance and training are available in the Library to help your enrich your ORCID profile.

PolyU Institutional Research Archive

PIRA is an open access repository which collects, preserves, and disseminates PolyU scholarly output in full-text format. Your submitted work will be indexed by various search engines (including Google) and easily accessible by researchers around the world.

Citation Search Services

Interested to find out how many times your scholarly articles have been cited by others? Send us the request form with your publication list. Your Faculty Librarian will search from Web of Science databases, and issue you a certification letter with a detailed breakdown of citing references.


A one-stop platform for you to gain easy access to information at different stages of the research cycle - Research Preparation, Handling Research Output, Publishing, and Connection.

Workshops & Online Tutorials

Learn how to make strategic and effective use of information resources by attending face-to-face workshops or self-paced online tutorials.

Interlibrary Loan and Document Delivery Services

If any research literatures you need are not held at PolyU Library, you can request them from local or overseas libraries through the ILLiad system.


Have trouble creating a reference list for your research paper? EndNote is the reference management too that helps you gather, manage, store and share citations, as well as create bibliographies in various citation styles of your choice.


Hundreds of PC workstations are provided for multi-purpose use on various floors. A number of iMacs and PCs with graphics software applications are available on the 3/F and 4/F. Many of them can be reserved one day in advance via iBooking System.

Notebook Computers / Tablets Loan

A number of notebook PCs, macbooks, and tablets are provided for short term loan to support collaborative and individual study in the Library.

Wi-Fi Services

Follow the wireless LAN setup and login procedure in the ITS website to connect your notebook and mobile device to PolyU Wi-Fi network.

Notebook/Mobile Printing

Print from your personal notebook PCs to Black and white printers after installing the printer driver available at Library Homepage and logging onto PolyUWLAN Wi-Fi network. WiFi printing from Android or iOS mobile devices is also available on selected printers.

Off-campus Access

Most e-resources can be accessed off-campus through the Library website with your NetID and NetPassword.

JULAC Borrower’s Card

With this card you can access to and borrow books from other UGC-funded academic libraries. Application is free of charge. To apply, bring a passport size photo (soft copy) to the Loan & Return Counter of PolyU Library. (Note: For full-time academic, research and administrative staff of equivalent status only)