Access Services

Flexible renewal of loaned materials

Loaned materials can be renewed online by clicking the “myRecord" icon in the Library homepage and sign in to your Library account. An item may be renewed any number of times from the date of the initial check-out until the due date reaches the limit of the maximum renewal period, if it is not requested by other users. If the renewal is accepted, the new due date will be shown on screen. Overdue books may also be renewed and fines still need to be paid when books are returned. Reserve books, Closed Reserve items, and AV items on 3-day loan cannot be renewed.
Loan item Loan period Maximum renewal period *
(from the date of the initial check-out)
Books (except Reserve books and other short-loan items) 1 term # N/A ^ 
28 days 84 days
HKALL books 15 days 45 days
30 days 90 days
AV items (General movies & other AV items) 7 days 21 days

* Loans cannot be renewed to a date beyond the expiry date of a user’s Borrower's Card, Student and Staff Identity Card.
# Due for return one week before a new semester starts. All loans are subject to recall. Late returns are liable to fines.
^ Renewal of term loan items is available 1 month before the term loan due date if no requests or recall on the items. Due date of successful renewals would be the next term loan due date.


Use of official university email account for receiving Library notices

To comply with the PolyU Electronic Messaging Usage Policy, all Library notices are sent to your official University email account (i.e. PolyU or CPCE email address) which is an official means for communicating University business. The personal email address which you have added in library account (MyRecord) is no longer valid.

The Library uses the email address assigned by the PolyU Information Technology Services (i.e. or as the default and only email address for sending library notices to PolyU students and staff. Existing PolyU staff who do not already have an email address, please made a NetID registration at PUSecure Identity Portal at your earliest convenience to create a NetID and email address in order to continue receiving library notices via email.

For CPCE (HKCC/SPEED) students and staff, the Library uses the email address assigned by CPCE Information Technology Unit to individuals as the default and only email address for sending library notices.