Borrowing Regulations

The Library is open to students and staff of the University. Users may borrow library materials up to a maximum quota and for the loan period according to the category they belong to as stated in the Library Regulations.

Book Return and 24-Hour Book Drop

Books borrowed from the Circulation Section must be returned to the Library on or before the due date to the Circulation Counter. Late return of a book is an inconvenience to other users and is subject to a fine as specified in the Library Regulations.

Users may return books borrowed from the Circulation Section through the 24-hour Book Drop which is located at the Library side entrance, on the Podium walkway towards the Kowloon-Canton Railway exit. An express book drop is also available at the Circulation Counter on the Podium Floor.

Library Notice

All library notices, such as date due reminders, overdues, fines, recalls, and reservation pick-up notices, are emailed to users, i.e. PolyU Webmail accounts for students, GroupWise for staff, or user's own email account for those non-PolyU account holders.

Recall

All loans may be recalled after the item has been on loan for 4 weeks and it must then be returned on or before the new due date. Late return will be treated as an overdue and is liable to a fine.

Wider Reciprocal Access to Other UGC-funded Libraries (JULAC cards)

Full-time academic and administrative staff, UGC-funded and PolyU's self-funded postgraduate degree and UGC-funded postgraduate non-degree students, may obtain a Joint University Libraries Advisory Committee (JULAC) Library Card for admittance to the libraries of UGC-subvented institutions. 

UGC-funded undergraduate degree students at PolyU are also eligible to apply for reader access to the UGC-funded libraries. Registration is valid until the end of the academic, i.e. 31 July each year. Renewal will be required yearly.  Applications for cards should be made at the Circulation Counter.

Apart from undergraduate JULAC cardholders who have reader access privilege only, all other JULAC cardholders may borrow books from libraries of all UGC-subvented institutions.  Return of books borrowed by PolyU JULAC cardholders from other UGC libraries can be made at the Interlibrary Loans Counter on the Podium Floor.

Renewal

Books loaned from the Circulation Collection can be renewed twice, provided that there is no request for the same item. Overdue books can also be renewed and fines still need to be paid. Online renewal is available on the OPAC. For undergraduate, graduates, special borrowers and general grade staff, books can be renewed within 1 week of the due date. For postgraduates, academic and administrative equivalent staff members, books can be renewed within 1 month of the due date.

Request for Searching Items Not on Shelves

If an "available" Circulation item is not found on shelves, user can report the case to the Circulation Counter.  Our staff will try to locate the item.  User will be informed of the result by phone or email.

 
Graduate and Special Borrower's Ticket

Individuals who have a genuine organizational need to use the Library resources may apply for a Special Borrower's Ticket. [PDF format / MS Word format]

Graduates of the University (either within 6-year of graduation or are members in good standing of The Federation of PolyU Alumni Associations) may apply for a Graduate Library Borrower's Ticket. [PDF format / MS Word format]

For fees, other details and the application package by fax, please dial our interactive hotline at 2766-7734.