About the PolyU Institutional Repository

• Introduction
• Materials to be Collected
• PolyU Adopts Open Access Policy in Support of Open and Unrestricted Access to Published Research
• Adding Materials to the IR
• Organization of Materials
• Copyright Issues
• Other Institutional Repositories
• Enquiries
• Go to PolyU Institutional Repository

PolyU Institutional Repository (PolyU IR) collects, makes available, showcases, preserves and enhances the discovery of the research and scholarly output created by the PolyU community.

Through this digital archive initiative, the Library aims to create a permanent record of the institution’s research and scholarly output in digital format and to make it globally and openly accessible.

The IR is open to web search engines and services, such as Google Scholar, Google, for indexing of the archived records in the IR.  OAIster (http://www.oclc.org/oaister/) and Scirus of Elsevier are able to harvest metadata of the records for inclusion in their indexes.  These strategies will enhance the discovery and scholarly impact of the PolyU work, increase the visibility and profile of PolyU and its many outstanding scholars and research groups.

All PolyU academic and research staff, research degree students, and academic equivalent staff may submit scholarly research materials to the IR.  The material types include, but not limited to, journal articles, technical reports, working papers, conference papers and presentations, pre-prints, books, book chapters, patents, theses and dissertations (link to RO relevant website), images, drawings, videos, and datasets.

Starting from September 2010, PolyU adopts the following Policy in Support of Open Access to Published Research:

PolyU authors will provide to the University Library copies of their work and the University Library will determine publisher agreements permit deposit in institutional repositories for public access. For more information, see Research Office webpage on the Policy.

PolyU academic and research staff, research degree students, and academic equivalent staff can submit your materials for depositing in the PolyU IR through any one of the following channels:

1. direct online submission to the PolyU IR (http://irmgt.lib.polyu.edu.hk/irdbms/), or
2. emailing your articles to the PolyU IR staff at lbir@polyu.edu.hk, or by
3. contacting your Faculty Librarian
   

   Faculty Librarians
   Faculty Librarian (FAST)	Mr Anthony Ho	2766-6860	lbaho@polyu.edu.hk
   Faculty Librarian (FB)	Mr William Ho	2766-6893	lbwkho@polyu.edu.hk
   Faculty Librarian (FCE)	Ms Celia Chow	2766-6852	lbcelia@polyu.edu.hk
   Faculty Librarian (FENG)	Ms Karen Chan	2766-6886	lbkaren@polyu.edu.hk
   Faculty Librarian (FH)	Ms Wong Wan Shan	3400-3998	lbwswong@polyu.edu.hk
   Faculty Librarian (FHSS)	Ms Cannis Li	2766-6859	cannis.li@polyu.edu.hk
   Faculty Librarian (SD)	Ms Susanna Tsang	2766-6858	lbstsang@polyu.edu.hk
   Faculty Librarian (SHTM)	Mr Alexander Wong	2766-6908	sowong@polyu.edu.hk

The IR uses the DSpace software developed by MIT and Hewlett-Packard.  It is organized with a structure of communities, sub-communities and collections.  A community may have one or more collections showing the various material types.  New communities and sub-communities will be added when needed to organize materials in subjects or fields that were not represented previously.

When an author submits a material to the IR, the material is made available for open worldwide public access in the PolyU IR. The PolyU IR will NOT prevent the author from publishing the work in a journal, distributing or archiving in any other ways. Submitting a material to the PolyU IR will not alter the copyright of the work.

PolyU authors are invited to deposit previously published materials in the IR. Currently, most major publishers will accept and allow the deposit in open access repositories of papers published in their journals, subject to certain conditions.  The SHERPA RoMEO database (http://www.sherpa.ac.uk/romeo.php) provides a summary of copyright and archiving policies adopted by major publishers in the world.  The following lists are based on the information in RoMEO:

IR staff can advise you and will be happy to check the copyright agreement related to any materials that you would like to add to the IR.

Many universities across the world have set up institutional repositories and opened up access to their research and scholarly work on the web.  Some notable ones include:

Directories of institutional repositories include:

You are most welcome to contact Senior Assistant Librarian (Collection Development), Ms Mei Li (phone: (852) 2766 6699, email: lbir@polyu.edu.hk) about submitting materials to the IR or for any enquiries on the PolyU IR.